How To Write An Introduction Letter

Are you writing a letter to introduce a new employee, services or business? Are you worried your introduction letter will sound like a poorly constructed resume? The introduction letter gets attention, enhances your resume and explains how your job experience applies to the position available.

Here are some general pointers that you can follow to write your best introduction letter. The suggestions in this article will depend on the context of your particular introduction letter, so pay close attention and think about ways you can apply this information to your particular project.

Know your audience

It is true for all writing. It's especially true when you write an introduction letter that “market” a person or business. If you’re a science fiction author, chances are that you won't be penning any books about ordinary people with normal things. Instead, you'll write something about unicorns, magical swords, and people with pointy ears wearing pointy hats. You always will give your audience what they expect.

Use your identity

The organization or person that asked you to write an introduction letter did so for a reason. Your name may probably carry a little bit of clout. If you work for a software development company and a former employee has asked you to write an introduction letter for them to another company in another city where they hope to gain employment, Your reader will consider you an expert on the topic.

Make the benefits of the potential relationship clear

“What do i get out of it?” This is the question on every person's mind when someone is attempting to sell them something. And remember, that is  exactly what you are doing when you write an introduction letter.

The format

Part 1

You should identify yourself and introduce the person or organization in question. Next, establish your relationship to that person or organization. Use one sentence to present the reason why you make this introduction. Give general information about that organization or person that you can elaborate on in later paragraphs.

If you are introducing a business or a product, give some general reasons why the reader should be excited. If you are introducing a person, inform your reader of any titles, degrees, or special qualifications the person has. However, make sure you don't reveal too much in the first paragraph. Tantalize the reader enough so that they are anxious to continue reading. This section should be no longer than one paragraph.

Part 2

Next step, Describe the person or entity's strengths and qualifications. This part is where you start your sales pitch. Elaborate on those special qualifications you mentioned in the first paragraph.

Part 3

Please emphasize again, why do you think this introduction is so important. Give readers other resources from which they can get information.

Finally

You have to make sure the introduction letter is free of errors!